Guide to Picking the Right POS System To Get a Company


The objective is to streamline your transactions, have a much more accurate inventory count, and also have a system that’s user-friendly. However, with literally thousands of systems to select from, how can you know which one is going to be […]

The objective is to streamline your transactions, have a much more accurate inventory count, and also have a system that’s user-friendly. However, with literally thousands of systems to select from, how can you know which one is going to be the most suited to your organization? Having a few guidelines could certainly assist you with your search and with that in mind, you have come to the perfect location!

You might be anxious to receive your computer system up and running but if you prefer your Cloud POS system to be integrated into your computer’s world, you might be approaching this backwards. Before you spend your budget on a whole lot of computers, it may help you to find that which POS system that you need to use first. Many POS system software includes hardware demands that the computer system you originally buy may not have. You can save yourself time, frustration and money by finding your POS system .

You will find point of sale systems which are specifically tailored to different businesses. Bearing this in mind, it is logical to discover a POS system that’s particular to your business. In case you’ve got a clothing retail store, you will want a system that could keep track of everything you have in stock, what has to be ordered, in what size and what colours. A POS system using a”matrixing” feature can allow you to do this and might not be available on a POS system made for restaurant use, for instance.

There’s something to be said about purchasing a brand name, particularly in regards to POS hardware and software. This provides you with peace of mind in regards to your warranty.

And talking of purchasing brand name, it will help to purchase all your POS hardware and software from one vendor to make certain you have a harmoniously working system. Furthermore, if you have any trouble with any of those elements, you’ll have the ability to contact 1 place to have the problem repaired. If you get the hardware and software from other vendors, odds are you will need to go back and forth between them so as to achieve a resolution.

Finally, once you’re comparing systems to get, bear in mind the extra features you will need that might not be included in the basic price quote. Create a list of the extra components you’ll need and figure out the cost for those too. You don’t need to choose a system and then realize there are all of those unexpected charges as soon as you’ve signed a contract.

Holding too much inventory also carries costs; resorts and restaurants should aim to run lean inventory to save money. By leveraging the stock control module within their POS system, places need to be able to receive a current, dependable view of current stock and monitor the whereabouts of any missing objects.

POS based stock control systems can help automate a broad assortment of inventory management activities throughout the venue. Listed below are 10 operational places where these stock management tools can help restaurants or resorts get serious about inventory control:

1. Stock items

Every stock thing is categorized into classes and sub-categories. Item prices could be set or altered, and changes to the prices are reflected instantly in most recipes and menu costs.

2. Recipes

Recipe creation can be in minutes not hours, made in the inventory item list. The best selling price on each menu item can be set by placing the desired gross profit percent.

Catering, buffets or feast menus suddenly become a cinch to make. Portion costs can be identified and returns for exact recipe direction on all batch recipes. Costly meal components can be substituted other meal choices to attain ideal costs. A list of all of the stock necessary for this event could be pulled from the inventory.

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Recipes can be connected to POS stock items allowing real-time inventory upgrade based on POS sales. When a menu sale happens, ingredients must be deducted automatically from inventory the moment the server posts the content from the POS system. Owners can then concentrate on trends and choose which menu items will need to be preserved, modified, replaced or promoted.

3. Inventory management

Running real inventory reports by storeroom or site and comparing them to POS based stock documents allows tracking down of variances each item. Inventory variance reports may then list down the goods and identify variances in size and value. Specific items in the stock can be adjusted which contribute to food cost variances.

Inventory reports produce a snapshot of this stock and are stored for later reference. Past inventory reports may be consulted for reference and statistics.

4. Supplier Management.

A Provider database should contain all of the necessarily information about providers. Each provider transaction can for simple comparison of prices, or price patterns. Purchase orders, orders and invoices can be listed with the provider, and background of orders can be kept indefinitely.

5. Purchase Orders

Purchase orders can easily be made from requisitions and other inventory activities. This automates order management diminishing under/over ordering. When orders are made screen of the current stock on hand acts as a fast check on inventory levels. Purchase orders can be made with different standing styles, and can be stored for later processing.

6. Receiving.

Proper purchasing and receiving management can go a long towards decreasing operational food costs. This way any mistakes can be immediately seen that will otherwise fall in the favor of the vendor. Delivery note, bill numbers and delivery charges can be added to the purchase history. Electronic ordering/ inventory receiving further automates the procedure.

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7. Staff Control

Automated, real-time inventory control acts as a powerful deterrent to light-fingered men and women. Also knowing exactly which employee was at every POS register helps monitor responsibility for lost stock. Additional link ups with employees electronic wristbands for log on/off makes for comprehensive employee controllers. The POS system may also be connected to a CCTV video surveillance system.

8. Back Office

A plethora of management reports can cover inventory variances, motions, wastage, consumption rates, trends, delivery and supplies summaries.Optimal stock holding levels could be set. Forecasting sales enables the inventory control procedure. Dead and slow moving goods can be identified by monitoring stock down to ingredient level.

9. Multiple Sites

For restaurants and resorts with multiple storage areas transfers will need to be made between shops, kitchens, bars and other inventory locations. Multiple storage locations can be made, which makes it effortless to monitors transfers and changes between shops. Inventory reporting and variances can be produced by socket or store. Consolidated reporting to head office lets multi place stock areas be handled from one centralized place.

10. Liquor Control

Venues interested in gaining tight control of their free pour spirits inventories may also link their POS into a drink monitoring system.

Over 1500 Vectron POS systems are set up in bars, hotels, bars, nightclubs and other hospitality venues around Australia. Able to manage one terminal or over 500 terminals in one setup; group or multi place operations are fully supported.


  1. https://www.bloglovin.com/@connectpos/retail-store-credit-cards-reason-for-next
  2. https://cloudbasedpos.com/open-to-buy-how-to-plan-your-sales/
  3. https://www.connectpos.com/pos-features-to-ensure-staff-management/
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