20 Collaboration Tools for Small Firms


Small companies that rely on teamwork can improve their organization with many different helpful online tools. Here’s a list of collaboration tools to fit the needs of small companies. There are tools for project management, online meetings, team chats, group […]

Small companies that rely on teamwork can improve their organization with many different helpful online tools.

Here’s a list of collaboration tools to fit the needs of small companies. There are tools for project management, online meetings, team chats, group brainstorming, job sharing, and much more. Nearly all these programs have free plans.

Collaboration Tools

Slack. Slack is an app to have all of your communication in 1 place, instantly searchable, available wherever you go. Slack features real-time messaging, file sharing, one-to-one and group conversations, and inline images and video with abundant link summaries. Integrates with Dropbox, Asana, Hangouts, Twitter, Zendesk and much more. Price: Free account for 5 integrations and 10K message searchable archive. Paid programs begin at $6.67 per user/month.


HipChat. HipChat is a group chat app with video calling, screen sharing, and security for companies. Create unlimited chat rooms. Each room is searchable by keyword, such as text, files, links, and much more. Your HipChat room guests only see what you want them to see. Customize how HipChat alarms you when you miss a message with in-app, email, SMS, and mobile push notifications. Price: Fundamental account is free. Premium account with video chat and screen sharing is $2 per user/month.

Quip. Quip is a mobile productivity suite that combines chat, files, spreadsheets, checklists, and much more in an easy interface. Every record has a chat thread, and you can even talk about particular components of a document. Insert a checklist to some Quip file with the click of a button. All of the attributes in Quip work offline on your telephone or tablet computer. Price: Fundamental plan is free of charge. Business strategy is $12 per user/month.

Do. Do is a tool to conduct productive meetings. Get a visual timeline of your meetings since you set an agenda and monitor follow-ups. Do provides a single location for all of the notes, presentations, docs, and other substances. With automatic assembly summaries, push a button and Do mails everyone the notes. Run Do from the desktop or mobile device. Price: Free.


Google Hangouts. Google Hangouts enables you to send messages and make video calls on multiple devices to multiple men and women. Share photographs and your place with others. Have face-to-face conversations with up to nine other people using video calls from Hangouts. Enhance conversations with photographs, emoji, and animated GIFs. Add more people to continuing video calls directly from a mobile device. Price: Free.

Producteev. Producteev is a project management app to create team projects, assign and schedule jobs, and monitor progress. Create collaborative to-do lists to discuss across numerous collaborators. Tasks can be delegated, labeled, prioritized, tracked, commented on, and even place as a recurring reminder. Regardless of where your team members are, on desktop or mobile, keep everyone in sync and on schedule. Price: Fundamental plan is free for unlimited users. Premium plan is $99 a month.

Wrike. Wrike is a real-time workspace for teams to collaborate. Wrike provides a comprehensive view of your team’s workload and deadlines. Divide large goals into manageable pieces, attach documents, and set due dates. Easily monitor overall progress and individual participation. Attach present files and images to your project plan right from your phone, Google Drive, or Dropbox. Stay up-to-date with custom push notifications. Price: Free for basic program up to five users. Premium plans start at $49 a month.


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Asana. Asana is a project collaboration platform for groups. Organize your tasks into shared endeavors to your own initiatives, meetings, and lists. Keep conversations with jobs, rather than scattered across email. Get automatic updates about jobs that matter to you. Asana integrates with a variety of applications, such as Dropbox, Slack, GitHub, Alfred, Harvest, MailChimp, HipChat, and Evernote. Price: Get started for free. Paid plans begin at $21 a month for 5 users. is an online whiteboard for brainstorming and collaboration. Use sticky notes to jot down ideas as quickly as possible, either by typing or drawing. Invite teammates to combine your Murals, and collaborate in real time. Track changes and see how ideas evolve. Use pictures, links, and videos to support your thoughts. functions with YouTube, Vimeo, SlideShare, Evernote, and Google Drive. Price: Plans start at $8 a month.

GoToMeeting. GoToMeeting is an easy-to-use sound, video, and screen-sharing platform. Establish a meeting, and invite people via telephone, email, or instant message. Current and collaborate from your tablet or pc. One click shows your display; another click reveals your webcam. Features private and group chat, one-click recording, onscreen drawing tools, free mobile apps, as well as 100 attendees. Price: Free for up to three users. Up to 25 users for $39 a month.


Podio. Podio is an internet work platform for cooperation and project management. Structure your projects, teams, and workflows by making your own workspaces and sharing them with relevant folks. Decide how to structure, create and present content by selecting from hundreds of Podio’s technical work apps or producing your own. All apps are customizable and free. Price: Free up to five workers and five outside users. Paid programs start at $9 a month.

Trello. Trello is a board for”cards” — to make lists, notes, and lists of lists. Drag and drop cards, and reorder as needed. Follow your job as the board upgrades in real time. Post comments for immediate feedback. Upload files from your computer, Google Drive, Dropbox, Box, and OneDrive. Insert checklists, labels, due dates, and much more. Trello remains in sync across all of your devices. Price: Free. Premium models are $5 per user per month.

Conceptboard. Conceptboard is an online whiteboard space to collaborate. Drag and drop files from the net or your computer on a board to put out your thoughts. See who’s working on what in real life. When you see colleagues on a board, combine them and begin a live session. With the whole team on the board, it is possible to host a virtual meeting. Enable live voice and video for all participants on all of your boards. Each board comes with its own dedicated chat room. All feedback and conversations are recorded in 1 place. Price: Fundamental plan is free of charge. Paid programs start at $30 a month.


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WebEx. WebEx, Cisco’s videoconferencing solution, provides a free account for smaller teams. Watch up to seven user video feeds and sharing side-by-side. Display anything on your screen, your entire desktop, or just 1 application. Document everything, such as video feeds. Participants can utilize VoIP or phone. Use markup tools and a whiteboard. Access from anywhere with free mobile apps. Price: Free up to 3 people per meeting. Paid programs start at $24 a month.

Wunderlist. Wunderlist is a to-do listing platform with many different features for managing a group. Have discussions about to-dos and maintain the critical discussions in 1 place. Add a reminder to be certain no to-do is forgotten. Establish due dates so that no deadline is missed. Get updates via drive, email, and in-app notifications. Real-time sync keeps your lists current on any device. Price: Free. Business account is $4.99 per user/month.

OneDrive. OneDrive is Microsoft’s cloud storage solution to provide your team with internet workspace. Share your files and control who can view and edit every file. OneDrive for Business is completely integrated with Microsoft Office, so it’s easy to create, edit and review documents with others in real time and also share them on Yammer (see below). With version control, make sure everyone is working on the latest document, and see previous versions as needed. Establish a seamless inspection and approval procedure. Price: Business program is $5.00 per user/month, Office Online included.


Red Pen. Red Pen is a visual collaboration and feedback tool for layout. Its intention is to create collaboration super fast. Point and click to provide feedback. Everyone sees opinions live as they happen. Ask colleagues and customers for feedback by providing them a personal connection, or inviting them through email. Keep your staff updated about opinions, additions, and new variants, as you monitor changes. Price: Plans begin at $20 a month for 5 jobs.

Google Drive. Google Drive is a cloud storage solution, with a strategy for groups. Google Drive and Google Docs allow you to work together in precisely the exact same document in real time, putting your dialog in context so that you prevent back and forth emails. Stay up-to-date on what is happening with automatic action updates that show who edited shared documents, and when. Version control lets you return in time to previous versions of a document without needing to worry about losing track of a shift. Save work folders or files in Drive, access them from any device, and share them immediately. Price: Business strategy is $10 per user/month.

Fuze. Fuze is a real time sound, video, and internet conferencing solution. Fuze supports 12 HD video-conference flows and around 250 participants. Access from your desktop or mobile device. Characteristics annotation tools for cloud content and whiteboards, desktop and application sharing, and much more. Integrates with Microsoft Outlook, Lync, and Google Calendar. Price: Free for three participants and three video streams. Paid programs start at $20 a month for 25 participants and 12 video streams.

Yammer. Yammer is a personal social media for coworkers and staff members to collaborate. Work together in Yammer Group (a workspace for groups to discuss projects), share files, and collect feedback. Use Yammer to start out your staff communication so everyone benefits from shared information. Store all your documents in one place and create, share, and share content without ever leaving your browser. Follow mentions, group statements, conversations, and personal messages. Price: Standalone is $3 per user/month. $8 per user/month with Office 365 For Company.

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